Procurement Specialist
Medical Center Purchasing Department
Deadline Sep 26 2022
The Medical Center Purchasing Department has an opening for the position of Procurement Specialist in grade 12. Since this provides an opportunity for PROMOTION from within, kindly circulate this information and/or post it in your area of jurisdiction so that those interested and having the minimum qualifications may apply.
Basic Functions
Coordinate activities involved with procuring goods and services for AUBMC such as receiving and reviewing all assigned purchase requisitions, processing them in accordance with University established procedures and issuing purchase orders as well as following up on delivery and end user inquiries. Responsible for efficient and effective purchasing operations by ensuring that materials ordered are on track for timely and accurate delivery.
Support the mission and vision of the American University of Beirut Medical Center (AUBMC) and that of the AUBMC Purchasing Department.
Minimum Requirements
  • Bachelor's Degree in Business Administration, Public Administration, Accounting, Economics, or related fields.
  • 3-6 years of experience in Procurement techniques and methods.
  • Strong command of Arabic and English (IET >/= 500). French is an asset.
  • Proficiency in Microsoft Office and other related software as needed by the job.


Interested applicants are invited to register/login and complete the online application and apply to the vacancy prior to September 26 2022 on the following link: http://www1.aubmc.org.lb/hremp/

For Internal Applicants: In addition to the updated C.V., a letter of intent should be addressed to the Human Resources Department with a copy to the concerned Supervisor(s).

Within the framework of Lebanese Law, the American University of Beirut is an equal opportunity employer.
Job Summary
Coordinate activities involved with procuring goods and services for AUBMC such as receiving and reviewing all assigned purchase requisitions, processing them in accordance with University established procedures and issuing purchase orders as well as following up on delivery and end user inquiries. Responsible for efficient and effective purchasing operations by ensuring that materials ordered are on track for timely and accurate delivery.
Support the mission and vision of the American University of Beirut Medical Center (AUBMC) and that of the AUBMC Purchasing Department.
Essential Functions / Task Groups

Procurement Related Duties:

Receive and verify purchase requisitions assigned by the Procurement Manager and/or Director of Procurement for completeness of information and issue purchase orders (PO).
Schedule the payments with the Accounts Payable (AP) Department and follow up with the suppliers to ensure they submit their invoices correctly.
Follow up with concerned parties to ensure the payment is processed by securing PO approvals and having the Receiving and Materials Management teams approve them on ERP.
Monitor shipments to ensure that goods come in on time and in the event of problems trace shipments and follow up on undelivered goods.
Analyze technical data in supplier's proposals as well as analyze price proposals, financial reports and monitor and verify ongoing cost effectiveness.
Assist in scheduling bid opening meetings for the bidding committee and participate in product selection as well as prepare formal tender invitations to suppliers to submit proposals.
Research and evaluate suppliers based upon price, equality, negotiation, selection, service, support, availability, reliability, and supplier's reputation and history in line with policies and procedures.
Manage contracts with supply, maintenance and service providers prior to making contractual agreements in order to ensure needs are met in an efficient and quality-focused manner while ensuring that the procurement needs are within with the approved budget as well as evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.
Present relevant and timely feedback on project or task status, issues, and potential problems.
Improve work flow, service delivery, and streamline routine services and ensure all tasks are performed in a professional, ethical and corporate manner.
Attend to emergency purchases, as requested.

Critical Competencies
Client Focus, Achievement Orientation, Initiative, Communication Skills, Safety and Health Management, Ethical Practice, Developing Others, Problem Solving, Resource Management, Professional Development, Team Skills, Planning and Organizing, Information and Records Administration, Professionalism, Quality Management, English Comprehension, Purchasing Techniques and Methods, Purchasing Negotiations, Contract Development, Supplier Evaluation & Selection, Computer Skills.
Knowledge / Know-How

Knowledge:
Knowledge of purchasing methods and procedures.
Knowledge of terminology related to procurement, shipment, and delivery of items.
Knowledge of product specifications pertaining to standardized, expendable items and non-expendable items.

Education:
Minimum Education: Bachelor's Degree in Business Administration, Public Administration, Accounting, Economics, or related fields.

Experience:
Minimum Experience: 3-6 years of experience in Procurement techniques and methods.

Languages:
Minimum Languages: Arabic and English (IET >/= 500).
Preferred Languages: French is an asset.

Computer Skills:
Proficiency in Microsoft Office and other related software as needed by the job.

Impact of Actions / Decisions
Decisions may affect the financial status of the department, quality, productivity, and customer satisfaction.
Job Structure
Using logic and reasoning to identify alternative solutions to problems.
Managerial / Supervisory Responsibility

Reporting Channel:
1st Level: Procurement Manager
2nd Level: Director of Procurement - Medical Center

Supervisory Channel: None

Job Characteristics
Physical Effort: 1 - Little or no Physical Effort
Work Schedule: 1 - Regular weekdays
Working Conditions: 1 - Normal