Job Summary
Coordinate activities involved with procuring goods and services for AUBMC
such as receiving and reviewing all assigned purchase requisitions, processing
them in accordance with University established procedures and issuing purchase
orders as well as following up on delivery and end user inquiries. Responsible
for efficient and effective purchasing operations by ensuring that materials
ordered are on track for timely and accurate delivery.
Support the mission
and vision of the American University of Beirut Medical Center (AUBMC) and that
of the AUBMC Purchasing Department.
Essential Functions / Task Groups
Procurement Related Duties:
Receive and verify purchase requisitions assigned by the Procurement Manager
and/or Director of Procurement for completeness of information and issue
purchase orders (PO).
Schedule the payments with the Accounts Payable (AP)
Department and follow up with the suppliers to ensure they submit their invoices
correctly.
Follow up with concerned parties to ensure the payment is
processed by securing PO approvals and having the Receiving and Materials
Management teams approve them on ERP.
Monitor shipments to ensure that goods
come in on time and in the event of problems trace shipments and follow up on
undelivered goods.
Analyze technical data in supplier's proposals as well as
analyze price proposals, financial reports and monitor and verify ongoing cost
effectiveness.
Schedule bid opening meetings for the bidding committee and
participate in product selection as well as prepare formal tender invitations to
suppliers to submit proposals.
Research and evaluate suppliers based upon
price, equality, negotiation, selection, service, support, availability,
reliability, and supplier's reputation and history in line with policies and
procedures.
Negotiate and manage contracts with supply, maintenance and
service providers prior to making contractual agreements in order to ensure
needs are met in an efficient and quality-focused manner while ensuring that the
procurement needs are within with the approved budget as well as evaluate and
monitor contract performance to ensure compliance with contractual obligations
and to determine need for changes.
Present relevant and timely feedback on
project or task status, issues, and potential problems.
Improve work flow,
service delivery, and streamline routine services and ensure all tasks are
performed in a professional, ethical and corporate manner.
Attend to
emergency purchases, as requested.
Critical Competencies
Purchasing Techniques and Methods, Purchasing Negotiations, Supplier
Evaluation & Selection, Client Focus, Achievement Orientation, Initiative,
Communication Skills, Safety and Health Management, Ethical Practice, Developing
Others, Problem Solving, Resource Management, Professional Development, Team
Skills, Business Acumen, Planning and Organizing, Information and Records
Administration, Professionalism, Quality Management, Computer Skills, English
Comprehension, Contract Development.
Knowledge / Know-How
Knowledge:
Knowledge of purchasing methods and
procedures.
Knowledge of terminology related to procurement, shipment, and
delivery of items.
Knowledge of product specifications pertaining to
standardized, expendable items and non-expendable items.
Education:
Minimum Education: Bachelor's Degree in
Business Administration, Public Administration, Accounting, Economics, or
related fields.
Experience:
Minimum Experience: Minimum of 7 years of
experience in Procurement in purchasing negotiations, supplier evaluation,
contract management, etc...
Languages:
Minimum Languages: Arabic and English (EEE
>/= 500).
Preferred Languages: French is an asset.
Computer Skills:
Proficiency in Microsoft Office and
other related software as needed by the job.
Impact of Actions / Decisions
Decisions may affect the financial status of the department, quality,
productivity, and customer satisfaction.
Job Structure
Using logic and reasoning to identify alternative solutions to problems.
Managerial / Supervisory Responsibility
Reporting Channel:
1st Level: Procurement Manager
2nd Level: Director
of Procurement - Medical Center
Supervisory Channel: None
Job Characteristics
Physical Effort: 1 - Little or no Physical
Effort
Work Schedule: 1 - Regular
weekdays
Working Conditions: 1 - Normal