The Medical Center Human Resources has an opening for the position of Personnel and Employee Relations Specialist in grade 12. Since this provides an opportunity for PROMOTION from within, kindly circulate this information and/or post it in your area of jurisdiction so that those interested and having the minimum qualifications may apply.

Responsible for performing a variety of Human Resources (HR) personnel and employee relation duties. Process all payroll and non-payroll transactions and assist in reconciliation of information between the different HR systems.
Assist the Personnel and Employee Relations Manager in addressing employee relations as well as in employee grievances and appeals.
Support the mission and vision of the American University of Beirut Medical Center (AUBMC) and that of the Department.

• Education: Bachelor’s Degree in Business or related field.
• Experience: 2 - 3 years of experience as a Junior Personnel and Employee Relations Specialist at AUBMC or 3 - 5 years of experience in a similar field, preferably in a healthcare setting.
• Languages: Arabic and English (IET >/=500)
• Computer Skills: Good familiarity with commonly used word processing, spreadsheet, PowerPoint, and database software packages.

Interested applicants are invited to register/login and complete the online application and apply to the vacancy prior to February 11 2025 on the following link: http://www1.aubmc.org.lb/hremp/

For Internal Applicants: In addition to the updated C.V., a letter of intent should be addressed to the Human Resources Department with a copy to the concerned Supervisor(s).

Within the framework of Lebanese Law, the American University of Beirut is an equal opportunity employer.

Responsible for performing a variety of Human Resources (HR) personnel and employee relation duties. Process all payroll and non-payroll transactions and assist in reconciliation of information between the different HR systems.
Assist the Personnel and Employee Relations Manager in addressing employee relations as well as in employee grievances and appeals.
Support the mission and vision of the American University of Beirut Medical Center (AUBMC) and that of the Department.

• Prepare on a daily basis Payroll Change Notices (PCN) for all payroll related activities and close monthly payroll after all PCNs have been signed and approved on the system.
• Update the different HR Systems with all requested fields on a daily basis and ensure information is maintained, verified and accurate at all times.
• Apply vetting processes on all types of employees, current and new, to ensure the authenticity of records.
• Carry out all issues related to medical evaluations and ensure proper follow-up depending on the nature of the recommendation. Process all sick leave issues and prepare deduction transactions as per policy.
• Prepare agreements, contracts and contract terminations as well as initiate the clearance process.
• Assist with employee issues such as notice period service, pay in lieu of notice, information regarding end of service indemnity, legal issues related to employees, etc...
• Assist the Personnel and Employee Relations Manager with disciplinary grievances and appeals.
• Investigate personnel problems and handle complaints including legal issues, in coordination the manager.
• Carry out the disciplinary action process by preparing official/internal warnings and meeting with employees.
• Execute employee exit interview process; analyze feedback from employee exit interviews, determine trends and recommend appropriate actions.
• Act as a point of contact for staff regarding HR matters related to personnel and employee relations.
• Conduct workload analyses on requested positions and /or departments, perform observations and provide appropriate recommendations.
• Perform other related duties as assigned by the direct supervisor.

Client Focus - Achievement Orientation  - Organizational Awareness - Initiative - Communication Skills - Safety and Health Management - Developing Others - Problem Solving - Resource Management - Professional Development - Team Skills - Planning & Organizing - Human Resources Management - Information & Records Administration - Professionalism - Quality Management - Computer Skills - English Comprehension

Knowledge of Human Resources Department policies and procedures. Knowledge of Lebanese Labor law.
Knowledge of filing systems and references. Knowledge of correspondence procedures. Ability to deal with numbers.

Inadequate performance affects the work flow of the department.

Work is of standardized nature that may involve a variety of duties with an increase in use of analytical thought due to increased data and changing situations.

Reporting Channel:
1st Level: Personnel and Employee Relations Manager
2nd Level: Human Resources Director - Medical Center

Supervisory Channel:
None

Working Conditions: Normal
Work Schedule: Regular weekdays
Physical Effort: Little or no Physical Effort