Job Summary
Perform a variety of Human Resources duties. Ensure all records
related to payroll, non-payroll and attendance are entered, updated and
maintained on respective systems.
Support the mission and vision of the American University of Beirut
Medical Center (AUBMC) and of the Human Resources Department
Essential Functions / Task Groups
Job Responsibilities:
Gather, prepare and
record all data that should be implemented in payroll on a monthly
basis.
Assist in maintaining the respective HR Systems on a daily basis by
entering the required fields for new employees and update related fields for
current employees upon any change.
Coordinate on daily basis with department
representatives in order to ensure proper attendance by analyzing records,
adjusting discrepancies and eliminating errors.
Log all sick leaves in the
system and ensure that they are signed and stamped by the University Health
Services.
Replace the HR Assistant during breaks, leaves and whenever needed
by greeting customers professionally and attending to their needs by
coordinating with respective HR staff.
Perform general office support
functions and assists the HR Department as necessary.
Perform other related
duties as assigned by the direct manager.
Critical Competencies
Client Focus -1-, Achievement Orientation-2-, Communication Skills -1-,
Problem Solving -1-, Human Resources Management -3-, Information & Records
Administration -3-, Professionalism-1-, Organizational Awareness-1-, Initiative
-1-
Knowledge / Know-How
Knowledge:
Familiarity of Human Resources Department policies and
procedures. Basic knowledge of Lebanese Labor law
Knowledge of basic filing
systems and references. Knowledge of correspondence procedures.
Ability to
deal with numbers.
Education:
Minimum Education: Bachelor’s Degree in Business or related
field.
Experience:
Minimum Experience: 0 - 2 years of experience in a similar
job.
Languages:
Minimum Languages: Arabic and English (IET >/=500)
Computer Skills:
Good familiarity with commonly used word processing,
spreadsheet, PowerPoint, and database software packages.
Impact of Actions / Decisions
Inadequate performance affects the work flow of the department.
Job Structure
Work is of standardized nature that may involve a variety of duties with
an increase in use of analytical thought due to increased data and changing
situations.
Managerial / Supervisory Responsibility
Reporting Channel:
1st Level: Personnel and Employee Relations
Manager
2nd Level: Human Resources Director - Medical Center
Supervisory Channel:
None
Job Characteristics
Physical Effort: 1 - Little or no Physical Effort
Work Schedule: 1 -
Regular weekdays
Working Conditions: 1 - Normal