Procurement Agent
Medical Center Purchasing Department
Deadline Aug 15 2019
The Medical Center Purchasing Department has two openings for the position of Procurement Agent in grade 11 starting at a salary of LBP 1,476,433.- per month. Since this provides an opportunity for PROMOTION from within, kindly circulate this information and/or post it in your area of jurisdiction so that those interested and having the minimum qualifications may apply.
Basic Functions
Responsible for purchasing materials, products, and services to meet the needs of internal customers in a timely and cost-effective manner. Coordinate activities involved with procuring goods and services for AUBMC. Receive and review all assigned purchase requisitions and process them in accordance with University established procedures. After revision of requisition, confer with vendors to obtain product or service information such as price, availability, and delivery schedule. Issue purchase orders and follow up on delivery and end user inquiries.
Support the mission and vision of the American University of Beirut Medical Center (AUBMC) and that of the AUBMC Purchasing Department.
Minimum Requirements
  • Bachelor's Degree in Business Administration, Public Administration, Accounting, Economics, or related fields.
  • 3 years of experience in a Purchasing related field.
  • Strong command of Arabic and English (IET >/= 500). French is an asset.
  • Proficiency in Microsoft Office and other related software as needed by the job.
  • Work Schedule: Regular weekdays


Interested applicants are invited to register/login and complete the online application and apply to the vacancy prior to August 15 2019 on the following link: http://www1.aubmc.org.lb/hremp/

For Internal Applicants: In addition to the updated C.V., a letter of intent should be addressed to the Human Resources Department with a copy to the concerned Supervisor(s).

Within the framework of Lebanese Law, the American University of Beirut is an equal opportunity employer.
Job Summary
Responsible for purchasing materials, products, and services to meet the needs of internal customers in a timely and cost-effective manner. Coordinate activities involved with procuring goods and services for AUBMC. Receive and review all assigned purchase requisitions and process them in accordance with University established procedures. After revision of requisition, confer with vendors to obtain product or service information such as price, availability, and delivery schedule. Issue purchase orders and follow up on delivery and end user inquiries.
Support the mission and vision of the American University of Beirut Medical Center (AUBMC) and that of the AUBMC Purchasing Department.
Essential Functions / Task Groups

Procurement Related Duties:

  • Provide internal customers with materials and services through working to understand their requirements
  • Receive and verify purchase requisitions assigned by the Director for completeness of information
  • Issue purchase orders to suitable suppliers
  • Provide the users with up-to-date information on new products and/or new suppliers
  • Monitor shipments to ensure that goods come in on time and in the event of problems trace shipments and follow up undelivered goods
  • Locate and contact qualified suppliers, secure price quotations, negotiate prices, availability of items, delivery dates, after sales service when applicable, guarantees, payment terms, etc
  • Decide in accordance with applied procurement procedures whether to purchase through competitive sealed bids, open written quotes
  • Analyze technical data in supplier's proposals
  • Analyze price proposals, financial reports, and other data and information to determine reasonable prices
  • Monitor and verify ongoing cost effectiveness
  • Schedule bid opening meetings for the bidding committee and participate in product selection
  • Prepare formal tender invitations to suppliers to submit proposals
  • Research and evaluate suppliers based upon price, equality, selection, service, support, availability, reliability, and supplier's reputation and history
  • Checking availability of product, contacting request departments to negotiate a substitute in case of non-availability and processing the purchase order according to applied procurement procedure
  • Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes
  • Attend to emergency purchases

Administrative Duties:

  • Present relevant and timely feedback on project or task status, issues, and potential problems
  • Notify and report to senior management concerning any trends that are critical to the organization's financial performance
  • Maintain and review computerized or manual records of items purchased, cost, delivery, product performance, and inventories
  • Improve work flow, service delivery, and streamline routine services
  • Update requesting departments and end-users as to the status of ordered items
  • Follow up on weekly order status report
Critical Competencies
Achievement Orientation, Client Focus, Communication Skills, Computer Skills, English Comprehension, Ethical Practice, Information and Records Administration, Initiative, Organizational Awareness, Planning and Organizing, Problem Solving, Professional Development, Professionalism, Purchasing Negotiations, Purchasing Techniques and Methods, Quality Management, Resource Management, Safety and Health Management, Supplier Evaluation & Selection, Team Skills.
Knowledge / Know-How
Knowledge:
Knowledge of purchasing methods and procedures.
Knowledge of terminology related to procurement, shipment, and delivery of items.
Knowledge of product specifications pertaining to standardized, expendable items and non-expendable items.

Education:
Minimum Education: Bachelor's Degree in Business Administration, Public Administration, Accounting, Economics, or related fields.

Experience:
Minimum Experience: 3 years of experience in a Purchasing related field.

Languages:
Minimum Languages: Arabic and English (IET >/= 500).
Preferred Languages: French is an asset.

Computer Skills:
Proficiency in Microsoft Office and other related software as needed by the job.
Impact of Actions / Decisions
Decisions may affect the financial status of the department, quality, productivity, and customer satisfaction.
Job Structure
Using logic and reasoning to identify alternative solutions to problems.
Managerial / Supervisory Responsibility
Reporting Channel:
1st Level: Procurement Manager
2nd Level: Procurement Operations Manager

Supervisory Channel:
None
Job Characteristics
Physical Effort: Little or no Physical Effort
Work Schedule: Regular weekdays
Working Conditions: Normal